There is not much demand for the cassette tapes, which are largely the Bible, as well as some of the Antoinette Brown and Cole Lectures. About the Library
Staff Directory
Who can help me with…
Logistics
Scheduling
Time sheets & getting paid
Breaks
The Kitchen
Parking
Staff Printers
Procedures
Your Responsibilities
Staffing the desk and assisting patrons.
Emptying the book-drop.
Shelving and/or shelf-reading and/or searching.
Divinity materials
Shelved behind the desk: Audio Cassettes, A/V Equipment, Reserve, Laptops
Shelved on 2nd Floor: Judaica, Reference, Media, and Periodicals.
Shelved on the 1st floor: Most books, Serials, Oversize books (and a few CD-ROMs, etc)
Annex Materials
Other libraries’ materials
Central books
Biomedical, Law, Management, Music, Peabody, and Science books
“Route/Transit to VU-CENTERS”
Hold shelf
Interlibrary Loan (ILL)
Logging In:
Receiving ILL Materials from the ILL Office:
Checking Out ILL materials to patrons:
Checking in ILL Materials Returned by Patrons:
Circulation Tasks in Workflows: The “Divinity Desk” Toolbar
Checking Out:
Discharging
Display User
Renew User
Mark Item Used
Modify Title
Assigning Barcodes
Paying Bills
Patrons and Library Access
Patron Registration, Renewing Privileges, User Not Found
Access Only
Borrowing Privileges
Local Clergy
Local Jewish Community
Sewanee Students
Fisk Students
Faculty at Other Institutions
Kesler
Books With Problems
Lost Books
Billed Books
Damaged Books
Other Library Services
Lockers
Carrels
Seminar/Group Study Rooms
Disasters & Crises
Fire Alarm
Burglar Alarm
Door Alarms
Flood
Problem Patrons
The Divinity Library is part of Vanderbilt’s Jean and Alexander Heard Library system. We occupy the 1st and 2nd floors of the General Library Building (GLB). The Central Library is upstairs. The other campus libraries are Biomedical (aka Eskind), Law, Management, Music, Peabody (aka Education), and Science. We also have Archives/Special Collections, TV News Archive, and several “center” libraries such as the Women’s Center.
Library Mission Statement:
The Library’s unique and vital role is to further the University’s mission of generating and disseminating knowledge through teaching, learning, research, and service. The Library is an essential academic center that serves as a place of discovery, exchange, and advancement of ideas through its commitment to accessing new scholarship and archiving accumulated knowledge.
Staff are dedicated to offering the highest level of service in responding to the information needs of its diverse users and in helping users understand and effectively use new and traditional forms of information delivery.
The first priority of the Library is to provide these services to Vanderbilt faculty and students through active outreach across the campus. Secondarily, the Library is a resource for the larger academic and scholarly community through its participation in cooperative and collaborative local, regional, and national partnerships.
Circulation Issues
(Reserves, Irate Patrons, Hold Shelf, ILL, Annex, Faculty Delivery, Recalls, Rush Requests, Admin. Copy Card, Lost/Found, Books Not Discharged, Missing Books)
Money Problems
(Bills, Problems with the Money at the End of the Day)
Reference Questions
Kesler Questions
Collection Development
(People Who Want to Donate Books, Patrons Who Want to Recommend a Book for Purchase, People Who Want to Know Why We Haven’t Ordered a Book They Requested)
Safety Issues
(Patron You Fear Might Be Dangerous/Makes You Uncomfortable, Stolen Items)
Building Emergencies
(Toilet Clogged, Building Flooded)
4-WORK (4-9675 on-campus only)
8:00 am until 4:30 pm, Monday through Friday
VU-Plant Operations: Building Systems Control
Contact BSC for after-hours issues (i.e., between the hours of 4:30 pm and 8:00 am) that would typically go through SIS and must be addressed immediately.
2-2621
7 days a week, 24 hours a day
Building Systems Control (BSC) is Vanderbilt University’s main control center for the monitoring of fire alarms, security alarms, and building control systems. In addition to monitoring these systems, the Control Systems Supervisors also dispatch personnel and/or contractors to make repairs and modifications.
Copier Issues
Housekeeping
ID Cards
(door not opening for workers in a.m.)
Weekly schedules are on the StaffWeb under “Administration.” It is your responsibility to work your scheduled hours or find a sub.
At the beginning of the semester and other times like breaks and summer, the schedule will be less consistent, but during the semester we eventually arrive at a regular schedule.
If you need a shift covered, send out an email to your co-workers. Always copy MAT on anything to do with scheduling.
We know the unexpected will sometimes happen. Please call 322-2865 as soon as you know you will be late or unable to come to work. EWS students should familiarize themselves with the call-in procedures in the red notebook.
You will find your time sheet in your mailbox at the beginning of each pay period. You must accurately report all hours worked on the time sheet for the correct pay period. There is a sample time sheet up behind the desk for reference.
Time sheets are usually due every other Thursday by 11 a.m. Donna sends out a reminder email with where/when to turn it in and any special instructions.
Paychecks come every other Friday (with occasional adjustments for holidays). If you get a physical check or a paper advice, you can pick it up from Donna. We strongly encourage direct deposit and online viewing of your “pay stub.”
By law, you are required to take a 30-minute unpaid break if you work more than 6 hours (so if you worked 6 hours you would not take a break; if you worked 6.5 hours, you would).
You are also entitled to a 15-minute paid break if you work more than 4 hours.
Use of the kitchen area is a perk of working here. There are dishes in the cabinets that you may use. Any food items you find probably belong to someone unless otherwise labeled. Generally if something is up for grabs it will be left on the table. Please clean up after yourself, put dishes in the dishwasher, and don’t leave science projects to grow in the fridge.
Please do your best to park your car somewhere that it can stay for your whole shift. The parking lots along 21st avenue and the Wesley Place garage are all Zone 2. The nearest all-day free parking is several streets away and fills up very early, so give yourself time to find a space and walk to the library if you choose this option.
The printers at the service desk and in the administrative suite are for library business only. Do not use them to print out your coursework.
Procedures for specific circulation functions are in the red notebook at the desk. You should spend some time familiarizing yourself with what is in it.
You arrive on time and ready to work. Trips to Panera and calls to Grandma should be completed before work or during your breaks. Sometimes unexpected issues will arise; inform your supervisor if you know you will not be on time for a scheduled shift.
You are attentive to and aware of the patrons around you. Everyone who comes in the door should be greeted. This is for security reasons as much as service ones.
You are present primarily to assist patrons. Hunching over the desk engrossed in your homework or Facebook is not good service. It is OK to work on personal activities at the desk, but only once all of your assigned tasks are completed, and NEVER instead of being accessible to patrons. Your personal items should not obscure the desk computer screen.
Train yourself to look up frequently from whatever you are doing (even if it is a task that is part of your job) so anyone passing by knows you are available to help.
Your meals should be eaten outside of work or during breaks. Please eat at the round tables instead of behind the desk.
It is not appropriate to talk on your cell phone behind the desk. If you absolutely must use it, you should step away from the desk briefly. You MAY use the phones at the desk for quick calls. A couple of minutes is plenty of time.
You are conscientious of your colleagues and do your share of the work. Depending on the shift, this may mean checking the book-drop, shelving, searching, collecting used materials, and other tasks as assigned.
We are responsible for emptying the book-drop on the parking lot by 21st Ave. Central empties the one by the 4th floor entrance and we trade the books several times a day.
The schedule varies by time of year—there will be more checks during finals, for example.
You have an hour to do it—don’t leave it till the end!
Don’t forget to call Central and tell them we have things for them (or that we have checked and there was nothing for them!). It’s also nice to tell them how much—a few books, a tub, three tubs, etc.
Do the final book-drop check of the day at the beginning of the hour so Central staff will have time to check-in the books before they leave for the evening.
Central gets only THEIR books, and without being discharged. We discharge books returned here that belong to other libraries.
Remember to get the stuff off the “Central” shelf from earlier returns too!
(1 hour each time you work, or when scheduled)
During times of year when we do not have a long-term schedule (such as summer, breaks, and the beginning of the semester), the general rule is an hour of stacks each time you work.
When we have a firm schedule, your stacks time will be assigned. Your name will appear in red for that hour.
Obviously, there is not always an hour’s worth of shelving, particularly in quieter times of year when there are not a lot of books coming in. You may spend the rest of the hour shelf-reading or searching. These forms and folders are in the red trays on the back counter.
If there is room in the budget and the schedule, extra stacks hours in addition to your desk shifts may be available.
Materials belonging to the Divinity Library are (or should be) marked DIV or DIVINITY.
There is not much demand for the cassette tapes, which are largely the Bible, as well as some of the Antoinette Brown and Cole Lectures.
The higher numbers are toward the right-hand end of the shelves.
Be careful on the ladder!
Reserve items circulate for anywhere from a couple of hours to a couple of days. These are materials that professors have deemed essential for their students to have access to while taking a course.
Two hours is the default circulation period and usually a safe assumption.
Reserves can be checked out overnight within two hours of closing, and are due at 10am or an hour after opening (whichever is later) the next day.
Fines are $0.60 per hour.
We also have headphones, VCR/DVD players and A/V cables. These check out like reserve items and need to be discharged just like anything else when they are returned.
Policies and FAQ for Circulating Laptops
What kind of laptops are they?
The laptops are Dells. Peabody also has iBooks available.
What software is available?
All library laptops are loaded with the Microsoft Office Suite, which includes Word, Excel, and PowerPoint. Additionally, you will have full access to the Internet. However, some library databases will NOT be available from the laptops and must be accessed from a library workstation. Check with your local library for details.
Who can check out a laptop?
Faculty, staff and students with a valid Vanderbilt University ID.A valid email address is also required.
How long can it be checked out? Can it be renewed?
Laptops are checked out for eight (8) hours and may not be renewed. Laptops can go out overnight if checked out after 6:00p.m. or if the library is closing before 7:00pm, overnight check out can begin one hour before closing time.
May they be taken out of the library?
Yes. Also, they may be taken out overnight as specified above.
Can I reserve a laptop?
No. Laptops are provided on a first come, first served basis. Particularly in heavy use times of the semester, you should not expect to be able to charge the laptop back out immediately after returning it.
How do I check one out?
Where can it be returned? Laptops are available at the circulation desks of the following libraries: Central, Science and Engineering, Divinity, Education, and Music. For your protection, laptops must be returned to the circulation desk of the library from which it was borrowed and you must personally deliver it to a staff member. DO NOT RETURN A LAPTOP TO A BOOKDROP! Circulation staff will then check to make sure all accessories have been returned and the computer works properly. You will then be provided a receipt that will prove that you returned the laptop.
Are there overdue fines?
Yes. Overdue fines are $7.50/hour and are non-refundable. Please return the laptop on time.
If all the laptops are checked out, what can I do?
The laptops will be visible in ACORN, the libraries' online catalog. You should look and see if another library on campus has one available. You can see the ACORN record for the laptops by doing a keyword search on "Dell Latitude".
Can I load my own programs onto the laptop?
The systems are "locked down" so you will not be able to do this. In any case, the laptops are equipped with software that restores the computer to its initial state when re-booted.
How do I save my work?
There is an icon on the desktop that will connect you to VU-Space where you may save your work. Also, there is a floppy drive available. USB "thumb drives" can also be used with the laptops now.
What about printing?
Laptops are configured to function with VUPrint.
Are there other restrictions on what I may do with the laptop?
All computing at Vanderbilt is regulated by the Guidelines for Computer Use, which can be found here.
Where do I go/who do I call if I need assistance?
Notify a library staff member immediately.
Shelved on 2nd Floor: Judaica, Reference, Media, and Periodicals.
The book with the faded red Judaica label should go to Sarah to have a new one applied.
All BM call numbers are Judaica. There is a smaller quantity of books with other call numbers as well.
Judaica Oversize books should be re-shelved immediately, not left in the sorting area.
There are also bound periodicals that have the older red labels. We are not replacing these yet unless they are unreadable, but be aware of them. Always check an item’s location in the computer.
Periodicals can only be checked out to Faculty, Faculty Surrogates, and ILL/Document Delivery, except in special circumstances. Always discharge and re-shelve immediately.
Most current periodicals are shelved with their older bound volumes. Some of the more popular ones are shelved in alphabetical order by title on the wooden shelves in front of the periodicals room. These will say “Display” on their label. Do an “Item Search and Display” on the title if you are not sure.
MANY periodicals will no longer be received in paper form.
Microfilm, Microfiche, and a few Microcards (collectively Microform) are kept in the drawers of the Microform room.
The one patron a year who wants to read a Microcard will need to go up to the 6th floor in Central, but Divinity has a machine that reads both film and fiche and prints for free.
DO NOT MESS WITH THE MACHINE IF YOU DON’T KNOW WHAT YOU’RE DOING. Most full-time staff can assist you or a patron.
Oversize books are just that: too tall to fit on normal shelves.
They are kept along the west wall of the 1st floor.
All of these spine labels denote an Oversize location in some fashion (including the “q”), but a book’s height is usually a good indication. An exception would be books in a series or set shelved at the same call number, of which some are oversize and some are not. These are generally shelved in Oversize. The spine label should tell you.
Books and other material shelved in the regular stacks on the 1st floor with have a spine label designation of Divinity or Div.
Sometimes a volume shelved on the 1st floor will look like a periodical but the Divinity library does not shelve it with the periodicals. Do a “Check Item Status” on anything that looks like it might be a periodical if you failed to note its location when you discharged it/marked it used. Or check the spine label.
Sometimes a white clamshell case will contain a CD-ROM or something similar and will belong on the 1st floor. Do a “Check Item Status” to be sure! Or check the spine label.
Report any question or problems to Sarah or MAT.
Some library materials are housed at the Annex. This is off-site storage where we have moved items that don’t see a lot of circulation. Any patron (regardless of affiliation or if they have borrowing privilege) may request materials from the Annex, but the Annex itself is not open to the public.
In the public catalog, the record for a book stored at the Annex will look something like this:
The patron wanting the book should click the “Annex Request” button. This will bring up a form in which the patron will provide their name and contact information.
Deliveries of Annex items usually come twice a day on weekdays. Requests made by 9:30 a.m. will come in the morning run; requests made by 1:30 p.m. will come that same afternoon. There are no deliveries on the weekends and sometimes holidays have different messenger schedules.
Every library has items that it has sent to the Annex. That library still owns them and any problems with them should be dealt with through the appropriate circulation department. This is also the reason that Annex returns must first be transited back to their “home” branch.
*Note: All D. Min theses are housed at the Annex.
Books coming to us from the Annex will have a paper sash with routing information. Books we send back to the Annex (or to the Annex via their home libraries) need to be clearly marked. If the sash is missing, just write “Annex” on a piece of scrap paper and put it (securely) in the book.
(Coming to us) (Back to Central Annex) (Back to Div. Annex)
Place books going back to the Annex in the wire basket behind the service desk, above the hold shelf.
Processing Annex Books
Arriving requests come twice a day, around 10:30 and 3:30.
***Most of the time, they will already have holds on them for the proper patron. Discharge the book. Write the patron’s name on the slip that prints out and put the book on the Hold Shelf.
IF no hold comes up and you just get a “route/transit to Annex” or similar message:
Weird situations: visitors who request Annex material, etc.
Sometimes the hold on the book will be for the Hold Shelf with some note about who it’s actually for in the comments (this usually will only happen with unregistered patrons).
IF you can’t find the patron in WorkFlows (having tried both keyword and browse mode and searching with just the last name), there is a chance they may not be in the system at all. In this case, ask Sarah or MAT if possible, but if you’re dealing with this at all there’s a good chance they’re not here. So:
Returns from patrons (Div Annex books)
Returns from patrons (Central/Education/Science/Law/Anything not Div Annex books)
These will usually say something like “To DIV From ANX (Cen.)” WorkFlows will tell you in any case when you discharge them.
***NOTE: If an ILL staff member or student worker gives you Vanderbilt books as “returns from ILL,” treat them as you would returns from any other patron – discharge them using Acorn. This is not the same thing as patrons returning ILL books. You do not use ILLiad.***
When a book is “checked in” or “discharged” at a library other than its home one, it will show an IN-TRANSIT status. Books from other libraries may also transit to Divinity if a patron has chosen us as their pickup location for a recall or other request.
Central books returned to the Divinity Library are place on a shelf below the reserves. Central has requested that we do not discharge their books; just add them to the regular collection from the book-drop.
Biomedical, Law, Management, Music, Peabody, and Science books need to be discharged. A slip will print with the book’s destination. Put these on the “other libraries” shelf to be picked up by the messenger.
If the label has… |
The item probably goes to… |
Just a call number, CEN, Central, ARTS, Leisure Reading |
Central |
BIO (not always labeled) |
Eskind Biomedical Library |
Call number & barcode will look different; barcode label will say Law Library |
Law |
Mgt, Mgmt |
Management |
Mus, Music |
Music |
Educ, Peabody |
Peabody |
Sci, Science |
Science |
If you get this message when you discharge a book, you need to look at the book’s label to determine WHICH center it goes to.
Most common are books from the Women’s Center, the Center for Teaching, and the Family Resource Center, but there are others.
These returns MUST go in an envelope or box addressed to the correct center. There should be some interdepartmental mail envelopes in the red tray behind the desk, or there are some in Donna’s office.
Put the package in the same basket as the Annex returns.
THE COMPUTER WILL TELL YOU THE CORRECT PLACE TO SEND THE ITEM.
Anything with a hold on it should be put on the hold shelf. When you discharge the book, a slip will print with the information on it. Be sure to put the slip in the correct book!
If the hold is for a regular human patron:
It goes under the patron’s last name, first initial (or full first name in cases where there may be confusion, or full first name and middle initial—e.g., Dryden, S. would be sufficient, but Smith, T. would not). Pay careful attention to who the book is for and make sure you are putting it under the LAST NAME OF THE PATRON—not the patron’s middle name, not the author’s name, not the Annex messenger’s name.
Sometimes a patron who does not have a record in our system will request books from the Annex.
We keep the books on the hold shelf for them and they can use them in the library. In this case, the hold on the book would be for the Hold shelf with the patron’s name in the note field.
If the is for the hold shelf, do not write that on the slip. You need to do a “check item status” to find out who it’s for. The patron’s name will be in the “comment” field—or, if it is from the Annex, you can just look on the printout that came with the book (in the body of the email, not the bolded name at the top).
CHECK THE BOOK OUT to the Holdshelf (205166) and put the patron’s name on it.
If the hold is for a pseudopatron OTHER than the Holdshelf—such as a staff member’s office, Kesler, or Faculty Delivery—use the name of the pseudopatron (you can leave off the Divinity at the beginning). Place the book on the hold shelf as usual.
Select “Routed to Divinity for Pickup.”
If the option is not there, click the blue arrows to refresh.
Scan or key the ILL barcode (THE ONE ON THE ILL SASH WITH THE PATRON’S NAME) into the “transaction number” field.
A screen like this should come up:
IF THE BOOK HAS A PRINTED SASH ON THE FRONT WITH A BARCODE AND THE PATRON’S NAME, IT BELONGS TO ANOTHER INSTITUTION AND MUST BE CHECKED OUT IN ILLIAD.
It won’t really seem like anything has happened, but it will say “TN:123456 checked out” at the bottom of the box.
DO NOT USE the “Check in from Customer” function, EVER. THIS IS NOT FOR US. FOLLOW THE INSTRUCTIONS BELOW. YOU MAY HAVE TO LOOK AT THIS EVERY SINGLE TIME YOU GET AN ILL RETURN. THAT IS OKAY.
Scan the barcode (transaction number) on the ILL sash.At the top of the screen, click on “Route” and in the drop down menu click on “Routed to ILL for Return.”
Close the item’s information screen.
Scan the next item.
Put the book in the ILL basket on the bottom shelf below the hold shelf.
NOTE: If the item is not in checked out status for some reason, then it will not be displayed. Try unchecking the box at right of the screen that says “checked out to customer,” then clicking on the search button.
Circulation Tasks in Workflows: The “Divinity Desk” Toolbar
at top left. In Keyword mode, you can choose to look up by name, ALT_ID, or VUNetID (Web Authentication). Always confirm their details to make sure you are checking out to the right person. 
Patron Type |
Loan Period (regular books) |
Renewals (unseen) |
Faculty & Library Staff |
365 Days |
3 |
Graduate Students |
90 Days |
4 |
Everyone else |
28 Days |
4 |
THIS IS NOT THE PROCEDURE FOR CHECKING IN ILL MATERIALS!!!
Use this function to see:
Use this function to renew some or all of a patron’s books. Only renew what is due or overdue.
Do not override the renewal limit!
Patrons may renew their own books online by logging in to their patron record. If more than five books are overdue, though, this function is blocked.
If the patron has the books with them, it’s probably best to discharge the books and check them back out so that all of the online renewals will still be available.
Use this function for materials (including Reference and Periodicals!) found on tables, carts, etc. at the end of the night or in the course of the day.
This registers an “in-house use” count that helps us get an idea of how much action an item is seeing.
Watch for any alert messages that may pop up! Sometimes an item may have been checked out, may be missing or on hold, and MUST BE DISCHARGED before routing to its proper location.
Check Item Status
ALWAYS USE Check Item Status IF YOU ARE NOT ABSOLUTELY 100% DEAD CERTAIN OF WHAT SHOULD BE DONE WITH AN ITEM – or where it goes, or if it is checked out, etc.
Item Search & Display
The Call Number/Item tab tells you pretty much anything you need to know about an item:
And lots more, but those are the most common reasons to use it.
Searching in BROWSE mode allows you to type in a partial title, author name, call number, etc.
Searching in KEYWORD mode will find anything that has all your words in it, no matter the order.
Searching in EXACT mode is best to use only if you are putting in the barcode.
This wizard looks very much like Item Search & Display, except that you can edit the information.
Use this only if you need to add a barcode to a microfiche going out to ILL.
Vanderbilt is issuing new ID cards to all users to remove the social security numbers from the magnetic stripe.
For right now, refer to the spiral-bound re-carding guides on the desk to determine what to tell someone, but DO NOT PUT ANY NEW VANDERBILT AFFILIATED PATRON RECORDS INTO ACORN.
If a faculty/staff member or student has a card and is not in the system, there is nothing we can do. They need to sort it out with Human Resources or the Registrar. If they just got the card, they should try the next day.
Anyone (Alumni, local clergy, etc.) who needs a record made needs to come back during business hours and see Sarah or MAT.
Visitor Registration
Anyone without a Vanderbilt ID of some kind needs to register as a visitor.
Visitor Registration forms are available in the left-hand drawer behind the Circ Desk.
The forms start off with a series of questions to determine if the patron is eligible for borrowing privileges. They can skip this part if they want to.
BE SURE TO DATE & SIGN THE FORM, and to CHECK PHOTO ID.
Members of the general public are eligible to buy a $20 annual access card if they would like to use the library evenings & weekends and/or print & copy for the cheaper rate.
Have them fill out the card office sheet.
**Due the University issuing new cards with randomly-generated ID numbers, we cannot create any patron’s record if they do not first have this card.**
We grant borrowing privileges to local clergy and employees of religious organizations. The forms are in the drawers by the left-hand computer and have the specifics for determining eligibility.
You may have them fill out the card office form and sign off on it, but they will need to come back once they have the card to have Sarah or MAT put them into Acorn.
This is the same as the clergy privilege, but any member of the local Jewish community is eligible.
You may have them fill out the card office form and sign off on it, but they will need to come back once they have the card to have Sarah or MAT put them into Acorn.
Current students at Sewanee should now have records already in Acorn. Swipe their card or look up their name—the correct record will have a strange-looking ID number.
Procedure to register someone for Fisk borrowing privileges:
IF THE PATRON IS A STUDENT:
Make sure they knows that they must go to the Fisk library prior to each visit to our library, so that the librarians there can determine whether they really need to come to the Vanderbilt library. This is a procedure Fisk insisted on. If the Fisk librarian approves a visit to our library, the patron will be given an access card at the Fisk library.
IF THE PATRON IS A FACULTY OR STAFF MEMBER:
They may purchase an access card.
Vanderbilt has reciprocal agreements with other institutions for faculty borrowing privileges. If someone needs this set up, they need to see Robyn Harris on the 4th floor.
General information is on the main library website at http://www.library.vanderbilt.edu/access/
Kesler is a by-mail lending library service predominately for ministers in rural areas who do not have access to a theological library.
Patrons with questions about Kesler should be referred to Sarah or the Kesler website at http://divinity.library.vanderbilt.edu/kesler/
Whether a patron believes they returned something or simply cannot find what they are looking for on the shelf, the procedure is the same.
If you find a book for a patron who believed they turned it in, discharge it and send them an email to let them know (or send Sarah an email to let them know if you are uncomfortable doing it yourself).
If you find a book that a patron wanted and was having trouble finding, place a hold on it for them (will require the “CIRCUL8” override), and then discharge it. They will be sent a notice in the morning.
At this point, most books that have been billed will have a hold on them for Sarah’s office, but some may not. Anything that pops up the alert “Patron was billed! Show item to supervisor!” should go to Sarah.
Cover falling off? Pages torn? Wet? Looks like something chewed on it? Charlotte is the lucky recipient of these books.
If there is any sort of dubious substance, please put the book in a plastic bag and keep it from touching any other books.
Review the guidelines in the Preservation slideshow if you are unsure what constitutes damage, but it’s always better to err on the side of caution.
We offer lockers to Divinity/GDR students only. Other patrons may request a locker from the Central Library. Students reserve lockers through an online form and will be contacted by Donna with the details.
The carrels downstairs are assigned through the GDR to students taking qualifying exams or writing dissertations. Anyone may use them temporarily if they are not reserved, but not leave personal belongings there overnight.
Reservations for rooms 221, 224, 225, and 226 are to be submitted online. The reservation form, schedules, and policies, are linked from the library homepage. If there is not a reservation on the calendar, students may use these rooms for group study. Food is not allowed in seminar rooms.
Students may not reserve the Electronic Classroom. We generally open it for student use around finals time.
Disasters & Crises
IF YOU ARE IN AN EMERGENCY SITUATION, THE “EMS” BUTTON ON THE PHONE DIALS VUPD 911.
The non-emergency VUPD number is 2-2745.
If the “Plant Operations is conducting a test” message does not come over the intercoms, you need to start evacuating the building. The clipboard, walkie-talkie, and instructions are in the drawer labeled “EVACUATION.”
IF YOU CAN ACTUALLY SEE SMOKE OR FIRE, JUST GET OUT!!!!!
If the alarm behind the desk is going off:
IF NO FULL-TIME DIVINITY STAFF ARE HERE AND YOU HAVE A PROBLEM WITH THE ALARM PANEL, CAN’T SHUT SOMETHING OFF, GET A WEIRD MESSAGE, ETC, BILL HOOK IS THE CONTACT PERSON. HIS CELL AND HOME NUMBERS ARE ON THE CARD BY THE PANEL.
If you hear a faint buzzing sound coming from somewhere, there may be a door alarm going off. The ones between the 2nd and 4th floors in the stairwell belong to Central and they will deal with it.
Doors that we deal with are:
After a great deal of rain, sometimes water will seep in the back corner of the area behind the desk (where the coat hooks are, behind the safe). If you notice this happening, please call Housekeeping (weekdays) or Plant Ops (nights/weekends) to wet-vac the carpet and set up a fan.
IF SOMEONE IS DANGEROUSLY ANGRY, THREATENING YOU OR SOMEONE ELSE VERBALLY OR PHYSICALLY, OR ACTING IN ANY OTHER DISRUPTIVE MANNER YOU DO NOT FEEL COMFORTABLE DEALING WITH AND NO FULL-TIME DIVINITY STAFF ARE AVAILABLE, YOU SHOULD CALL VUPD (1-1911).
Any incident needs to be reported AT THE VERY LEAST by email to MAT.