, (comma) = break in holdings
; (semicolon) = no break in holdings (usually a change of numbering scheme)
/ (slash) = combined issue (several issues published as one piece)
- (dash) = range of issues (several volumes or issues published separately)
Existing holdings record:
852 bb |cSTACKS|hHQ2340|i.Q337
866 41 |81|a1928-1998
1. You get an item which has the year 1999 displayed prominently, and no other
designations:
866 41 |81|a1928-1999
2. You get an item which has the year 2000, with no other designations, and you know the serial is annual:
866 41 |81|a1928-1998,2000
3. You get an item which has the year 2000, you know the serial is annual, and you also know that no 1999 issue was published:
866 41 |81|a1928-1998;2000
4. You get an item which has the year 2000, and you know the serial is biennial:
866 41 |81|a1928-2000
Existing holdings record:
852 bb |cSTACKS|hRA2217|i.G71
866 41 |81|a1987-1998:Feb.,
866 41 |81|a1998:June
1. You get the Aug. 1998 issue (this title is bimonthly):
866 41 |81|a1987-1998:Feb.,
866 41 |81|a1998:June-1998:Aug.
(You do NOT make the last line say: 1998:June-Aug. On either side of the dash you should have all the information about a particular issue.)
2. You get the Apr. 1998 issue:
866 41 |81|a1987-1998:June
3. You get a combined issue. The piece says "Aug.-Oct. 1998":
866 41 |81|a1987-1998:Feb.,
866 41 |81|a1998:June-1998:Aug./Oct.
(You use a slash, instead of the dash that the piece itself uses, between "Aug." and "Oct." A dash would be confusing, because dashes are used for a special purpose.)
4. You get a really BIG combined issue. The piece says "Aug. 1998-Feb. 1999":
866 41 |81|a1987-1998:Feb.,
866 41 |81|a1998:June-1998:Aug./1999:Feb.
Existing holdings record:
852 bb |cREFERENCE|hZ9999|i.A6
866 41 |81|av.1-v.11,
866 41 |81|av.13-v.27
1. You get v. 28, and when you look on the other side of the title page, you find that the item was published 1998:
866 41 |81|av.1-v.11,
866 41 |81|av.13-v.28
(There is no need to use a date of publication in the holdings-we are mostly interested in designation dates.)
2. Let's say you get v. 12:
866 41 |81|av.1-v.27
(The two lines are collapsed into one. You will need to change one of the lines and delete the other.)
Existing holdings record:
852 bb |cCAREER-PLN|hHD30.37|i.R738
866 41 |81|av.8 (1987)-v.16 (1995)
1. You get an item with both "Volume 17" and "1996" displayed
prominently:
866 41 |81|av.8 (1987)-v.17 (1996)
2. You get an item with both "Volume 18" and "1997" displayed prominently:
866 41 |81|av.8 (1987)-v.16 (1995),
866 41 |81|av.18 (1997)
(Add a line rather than trying to jam v. 18 onto the existing line.)
3. You get an item with "Volume 17" displayed prominently, but no
prominent date-and you have to look carefully to find a publication date of
1998, which doesn't seem to fit the pattern:
866 41 |81|av.8 (1987)-v.17
Existing holdings record:
852 bb |cBIBLIOGRPH|hZ137.6|i.L5
866 41 |81|a1952-1993:no.7,
866 41 |81|a1993:no.10-1998:no.10
1. You get an item which shows the numerical designation "No. 11"
and the chronological designation "1998":
866 41 |81|a1952-1993:no.7,
866 41 |81|a1993:no.10-1998:no.11
(Note that in this case, the year serves as part of the numeration, because the numbering begins again with each year-the year is needed to show WHICH "no. 11" the issue is.)
2. You get nos. 11 and 12 for 1998, and you know that no. 12 is the last issue
for the year:
866 41 |81|a1952-1993:no.7,
866 41 |81|a1993:no.10-1998
(You "collapse" 1998, since we know we have all issues for that year.)
3. Let's say you really don't know how many numbers are published each year-probably, the serial is irregular-and you have just received issue no. 1 for 1999:
866 41 |81|a1952-1993:no.7,
866 41 |81|a1993:no.7-1998:no.10,
866 41 |81|a1999:no.1
(With this sort of numbering, when the year on the pieces changes, it is often difficult to know whether there are any gaps or not. In case of uncertainty it is best to assume that there is a gap, and use a comma.)
Existing holdings record:
852 bb |c6TH-FLOOR|hAS36|i.J836
866 41 |81|av.2 (1947)-v.3:no.3 (1948:summer),
866 41 |81|av.4:no.2 (1949:spring)-v.7 (1952),
866 41 |81|av.9:no.3 (1954:summer)-v.11:no.2 (1956:spring),
866 41 |81|av.11:no.4 (1956:fall)-v.49 (1994),
866 41 |81|av.52 (1997)-v.53 (1998)
1. You get some fill-in issues of this old quarterly periodical on a supply
order: v. 1, no. 2, which is only dated 1946 (no season given); v. 3, no. 4
(fall 1948); all issues of v. 8, for 1953; v. 11, no. 3 (summer 1956), and v.
51, no.2 (spring 1996):
866 41 |81|av.1:no.2 (1946),
866 41 |81|av.2 (1947)-v.3 (1948),
866 41 |81|av.4:no.2 (1949:spring)-v.8 (1952),
866 41 |81|av.9:no.3 (1954:summer)-v.49 (1994),
866 41 |81|av.51:no.2 (1996:spring),
866 41 |81|av.52 (1997)-v.53 (1998)
(You've filled in some gaps, collapsed some information into the highest levels (volume and year), and eliminated some lines. Notice that the details of v. 11 disappear completely, since it's just part of a long, unbroken run now. Unfortunately, v. 51, no. 2 has to go on a line all its own. It's best to put it there rather than adding it to the line before or after, to keep the information more legible. Also note that since v. 1, no. 2 doesn't have any season designation, you can only use the year.)
A. Existing holdings record:
852 bb |cSTACKS|hML3371|i.T45516
866 41 |81|av.1 (1960)-v.39:no.153 (1998:Mar.)
1. You get an item which calls itself, "Volume 39, no. 154, May 1998":
866 41 |81|av.1 (1960)-v.39:no.154 (1998:May)
(This is an exception to the rule of hierarchy. Obviously, this is not the 154th issue of v. 39; the volume and issue numbering are basically independent. However, we keep up with both. In some cases, the higher-level numbering may come and go, and we may just keep up with the consecutive issue numbering.)
2. You get an item which calls itself, "Volume 39, no. 2, May 1998":
(Apparently the publisher has changed the numbering system and gone to numbering within the volume. This could happen in the other direction as well. A cataloger should be told, so that a note about the change can be made in the bib record. This is just one of many numbering changes and oddities which should be referred to a cataloger.)
B. Existing holdings record:
852 bb |cSTACKS|hPQ6307|i.G37
866 41 |81|av.6 (1992)-v.11:no.3 (1997:summer)
1. You get the fall 1997 issue, and it has both "Vol. 11, no. 4" and
"no. 44" on it:
866 41 |81|av.6 (1992)-v.11:no.4 (1997:fall)
(Following the example of what is already in the holdings record, you disregard "no. 44" for holdings purposes and use only the within-the-volume numbering.)
Existing holdings record:
852 bb |cREFERENCE|hLB2821|i.W268
866 41 |81|a1940-1955:pt.1,
866 41 |81|a1955:pt.3-1997
1. You receive the 1998 ed. of this reference title. As usual, it is published in 3 separate parts. You have received all 3 parts.:
866 41 |81|a1940-1955:pt.1,
866 41 |81|a1955:pt.3-1998
(You do not need to show in any way that 1998 is composed of three parts. We have all of the 1998 ed. and that is all we need to show. Actually, users can tell from the item records that 1998 is in 3 parts.)
2. You receive only parts 1 and 2 of the 1998 ed.:
866 41 |81|a1940-1955:pt.1,
866 41 |81|a1955:pt.3-1998:pt.2
(Having the line end with 1998:pt.2 implies that we have 1998:pt.1. Do NOT say "1998:pt.1-2.")
3. You receive only parts 1 and 3 of the 1998 ed.:
866 41 |81|a1940-1955:pt.1,
866 41 |81|a1955:pt.3-1998:pt.1,
866 41 |81|a1998:pt.3
(You could combine the second and third lines if you wanted-the resulting line wouldn't be too long.)
A. Existing holdings record:
852 bb |cSTACKS|hF1411|i.E228
866 41 |81|av.1 (1957)-v.49:no.4 (1997:July)
1. This serial is in Spanish. You receive an issue that says, rather confusingly, "Ano 41, tomo 49, no. 5, Sept. 1997":
866 41 |81|av.1 (1957)-v.49:no.5 (1997:Sept.)
(We continue to use English captions, as has been done in the past. The "tomo" is clearly what we have been using as the "v." in the holdings record. As has apparently been done in the past, the "ano" is disregarded.)
B. Existing holdings record:
852 bb |cREFERENCE|hF2270|i.I486
866 41 |81|aBd.37:Nr.12 (1990:Dez.)-Bd.44:Nr.1 (1997:Marz)
1. You receive an issue that says, "Band 44, nummer. 2. Juni 1997":
866 41 |81|aBd.37:Nr.12 (1990:Dez.)-Bd.44:Nr.2 (1997:Juni)
(Because the existing holdings record uses German in the captions and the chronological designations, you continue the pattern, using "Bd.," "Nr.," "Dez." and "Juni" rather than English equivalents.)
A. Existing holdings record:
852 bb |c4TH-FLOOR|hG123|i.A489
866 41 |81|av.1 (1942)-v.38 (1979);
866 41 |81|an.s.:v.1 (1980)-n.s.:v.6 (1985),
866 41 |81|aser.3:v.2 (1987)-ser.3:v.13:no.1 (1998:spring)
1. You get an item which says "Volume 13, third series. Number 2. Summer,
1998":
866 41 |81|av.1 (1942)-v.38 (1979);
866 41 |81|an.s.:v.1 (1980)-n.s.:v.6 (1985),
866 41 |81|aser.3:v.2 (1987)-ser.3:v.13:no.2 (1998:summer)
(We normally record something like "Second series" as "ser. 2," and it just becomes another level of numbering, one jump above "v." "New series" is abbreviated as "n.s." Note that a semicolon was used to show that there is actually no gap between v. 38 and n.s.:v.1. On the other hand, there actually IS a gap between n.s.:v.6 and ser.3:v.2.)
B. Existing holdings record:
852 bb |c4TH-FLOOR|hG123|i.A489
866 41 |81|av.7 (1962)-v.42 (1997)
1. You get an item which says, "Volume 1, number 1 of New Series. First quarter, 1998":
(A cataloger needs to be notified when the publisher's numbering system has changed, or when an issue's numbering seems not to fit with the issues we've already received. The cataloger will have to make a note in the bibliographic record for the title if the numbering approach actually has changed, and may make one even if the numbering is only in error on the particular issue in hand.)
Example 11. Edition numbering with and without year.
Existing holdings record:
852 bb |cREFERENCE|hQA3600|i.L8
866 41 |81|a1st ed. (1946)-16th ed. (1996)
1. You get the 17th ed., which does not have what appears to be a chronological designation-there is only a copyright date:
866 41 |81|a1st ed. (1946)-17th ed.
(Since there is no date that looks like a designation, you don't use one in adding this issue to the holdings.)
2. You get the 17th ed., which has the prominent year designation "1998":
866 41 |81|a1st ed. (1946)-17th ed. (1998)
Example 12. Notes about specific issues.
Existing holdings record:
852 bb |cPERIODICAL|hShelved by title
866 41 |81|av.1 (1920)-v.45 (1964),
866 41 |81|av.52 (1971)-v.56 (1975),
866 41 |81|av.58 (1977)-v.78 (1997)
1. You receive a backfile order that fills in some of the gaps: vol. 46-49 in
microfilm, and vol. 57 in microfiche:
866 41 |81|av.1 (1920)-v.45 (1964)
866 41 |81|av.46 (1965)-v.49 (1968),|zMicrofilm
866 41 |81|av.52 (1971)-v.56 (1975)
866 41 |81|av.57 (1976)|zMicrofiche
866 41 |81|av.58 (1977)-v.78 (1997)
(Make sure these notes go in a "z" subfield. Notice that no comma is used between v. 45 and v. 46, because there is no actual gap, even though there is a break between the lines. On the other hand, because v. 50-51 are actually missing, there is a comma between v. 49 and v. 52. The commas go BEFORE the "z" subfields.)
P. Wilson 10/12/98; rev AE 6/2003