| Purple flags -- Rush Items |
Rush Items - Receiving -- Process Immediately
Note: Reference books have a purple rush flag. Process them along with the Green Flag books through Step 5.
Reserve books that have been processed as rush, usually have a purple rush flag and "reserves" written on an inserted slip of paper. Process them along with the Green Flag books through Step 4.
Patron requests have a purple flag and usually a print-out with the patron's name. When discharged, the message that the book is on hold should appear on the screen. Place the book on the hold shelf arranged in alphabetical order by the patron's last name. If the patron's name does not appear in a message on the screen (usually this means the hold was placed by a staff member), then charge the book to yourself, place the hold for the patron, dicharge the book, and place on the hold shelf with the patron's name.
| Green Flags -- Divinity Books |
New Books are brought down to the circulation area usually 3 to 5 times per week. They are placed on a booktruck which is then labeled "New Books".
How to "check-in" green flagged books:
Step 1: Discharge all books from the Marking and Binding "in-transit" number. Make sure book is discharged to its home location of "1st-Floor", "Reference," "Judaica," etc. If you are unable to discharge a book, and upon looking at display 2 item find that one of its charges is to "Vanderbilt University Library", user ID "VU-PROCESS", send an email message to rushmark asking them to discharge the book.
Step 2: Put all books in call number order by location (all Rush, Ref, Jud, etc. together).
Step 3: Take all flags, loose paper, and book covers out of the books. Place the flags in the bottom drawer of the reserve file cabinet. Periodically they can be sent in an envelope to Order Services in RS/Baker. You can weed out the boring book covers and throw them away. The interesting book covers are placed in the wire basket and used for future bulletin boards. Miscellaneous paper can just be thrown away.
Step 4: Check each book against ACORN screen to make sure that the barcode matches the call number (use display1 item). If this does not match, chances are the book with the other call number was just switched with it during labeling. If any problems occur, place book in supervisor's basket with a note paper clipped to it.
For videos, CDs and other non-print media, please open the case to make sure that the right item is enclosed.
Also, make sure all BM call numbers have a Judaica location.
Step 5: Put all Reference books (div,ref; div,aref; div,iref; div,jref) on the long table in Anne's office.
Step 6: Put the remaining books on the top shelf of the New Book Shelf. Make room on the top shelf if necessary by moving the books down, clearing off the bottom shelf. Those books that you remove from the bottom shelf should be placed on the reshelving shelves.
Step 7: Put any new media (non-book materials) on the bookshelf that says "New Media." Remove old media from the shelf and put it in its proper storage place.