SSO's (Series Standing Orders)

These books are distinguished from other books that arrive from Baker by the
absence of barcodes attached to the inside front cover and the back cover of the book

1. From the Cataloging module, search the title in WorkFlows to verify that the book is not a duplicate.

2. Search for the title in OCLC using the Smartport Option or the OCLC Export Option. If a record is not found in OCLC, a provisional record must be created. Give to Jill with a note.

    a. Smartport Option

• Click on Smartport in the Common Tasks box in the left column of the page
• Select OCLC-DIV from the menu by clicking on the box to the right of the text
• Click on the Connect button at the bottom of the page
• Type search strategy on the search screen (prefer ISBN or OCLC number when available) and click on Search
• Highlight citation at the bottom of the page and Click on display button below
• Bibliographic MARC record appears - verify that the record matches the book in hand
• Click on mailbox icon at top of bibliographic record to post holdings
• Pop-up box confirming that holdings have been posted appears - click on OK
• Click on Capture button at the bottom of the page
• A Smartport capture screen appears - verify that the profile looks as follows (it is important that "match and load" is selected)
  
  
  

• Click on OK at the bottom of the page - a Smartport transfer screen appears in WorkFlows
• Click on Save button at the bottom of the page to secure the transfer
• Click on Modify Title and select Current in the search display
• Click on Add Item in the drop down menu under Items
• In the search box Current will display the citation for the title - click on citation
• Call number/item tab appears - Click on Add Item button at the bottom of the page
• Add barcode to the book and to the record in the Item Information box
• Close the Add Item screen
• Click on Modify Title and Current to return the edit screen for the record
• If the record is DLC or PCC, follow procedures for Books With Full LC Copy
• If the record is member copy, follow procedures for Member Library Cataloging
  

3.  Charge the book to Jill's number 204048.

Obsolete documentation below - please disregard  

 OCLC Export Option (This option does not allow immediate access to the record in Acorn. The record will be overlaid usually within the hour.

Search for the book in the OCLC database using the search strategies on the OCLC Searching webpage.  Verify that the record matches the book paying particularly attention to the 260 field that contains the publisher and the copyright date.

Use the F4 function key to get to the end of the record.  Add a field by using a decimal number added to the last line number.  Example:  12 becomes 12.2.   Begin a text string in the home position while still on the last screen of the record as follows:

12.2 949     |h DIV  [press F11]

Note: one space between the line number and the 949 ;
five spaces between the 949 and the delimiter h ;
the delimiter h is constructed by holding down the control key and press the letter d ;
one space between the delimiter h and DIV ;
press the function key F11
reformat by pressing F2
press F4 to the end of the record to verify that the line has been added correctly
(12.2 will have been replaced by 13)
at the home position type xpo [F11]
Message appears that the record has been exported
Type a u in the home position and press F11
Place a u on the inside back cover of the book to indicate it has been updated in OCLC

The OCLC record will not appear in Acorn until Systems loads the records (every hour). 

To finish the editing process in Acorn, search the record later in the day appropriate for each record (Books with LC Copy or Member Library Cataloging).