Member Library Cataloging

Books with an OCLC record and with an 040 cataloging source other then DLC 

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Edit Bib

1.  Verify that the information in the fields matches the book.

2.  Add a 952 field with your initials and the date.  Example hdl01/23/2003
     If there is already a 952 field, add your initials and the date at the front of the field separating subsequent 
     information with a |b.  If there is a bookplate number, follow the instructions in no. 4 of 
    Books with LC Copy.

3.  DO NOT add the 954 field at this time.  It will be added when the cataloging date is changed to   
     TODAY.

Click on OK to save edits in bib

Edit Control

1.  Control should not need editing.

2.  Verify that the title control number is preceded by either a small a.  If it is a small o or a small i, delete the
     field and that number will automatically be assigned a Sirsi title control #

3.  Be sure that the cataloging date is set to NEVER.

Click on OK to save edits in control

Edit Vol/Copy

1.  Add XX in front of the call number if it is an LC call number.

2.  Change the LC to ALPHANUM if it is an LC number.  Change the LC to AUTO if it is a Sirsi derived 
     number such as XX(1811357.1).

3.  Category 1 should be an option that begins with 68.

4.  Category 2 - Select SERIES-SO from the dropdown menu only if it is a SSO (series standing order - 
     these books come without a barcode attached and a white acquisitions slip).

5.  The box after permanent should have a check mark.  

        Click on OK to save edits in vol/copy.

        Update the holdings in the OCLC database

            Open an Internet Explorer session and go to:

                     http://staffweb.library.vanderbilt.edu/libtech/acorn.html
 
            Click on the "OCLC Holdings" in the right column.
            Click start in the pop-up window
            Wand in the barcode (This page can be left open to add successive barcodes)
            Pencil a u in the back cover of the book