VACATION INSTRUCTIONS
For Library Card & Patron account problems, see this excellent web-page that someone else wrote.
The actual "printing" part of the reports procedures can be omitted. Reports print automatically. There are instructions on sorting and reconciling the reports.
Specific to this absence:
I've thought about how to delegate tasks during the time that I'm
gone on the ATLA Conference 6/20-6/24. I've decided that rather than assign certain tasks to happen at particular times, I would assign
particular people to be responsible for tasks.
- Sorting Reports and Openings -- Donique (you shouldn't need the web
instructions)
- Shelving -- Annie Grace T&W, Donique TH,F&Sat
- Checking Sandra's mail and closing -- Brandon see:
http://divinity.library.vanderbilt.edu/staffweb/circulation/vacationmail.htm
Note: omit "returned mail" and everything after on the web page, since I will not be gone long. I will change my password when I get back, so you ALL can know my log in is riggss, my passworld is theater.
- Searching -- Rachel (determine if anything needs to be done by someone else in your absence on W&F)
- ANNEX and ILL notifications -- James check the in-boxes daily and follow the instructions to make sure people get notified.
- I have not specified anything for Sam & Emily since they are only here one day. They can watch the desk during times they are scheduled to free up the other person for their tasks.
OTHER
CIRC&FINE PROBLEMS -- Everyone can help as much as possible in investigating; however, feel comfortable in just filling out our the new form (see circ area) and leaving it for me to work on Monday. As Rachel is searching, she will probably run into the "User Claims Returned" stuff ...
PHONE STUFF...
RENEWAL REQUESTS -- I usually like to be the only one do phone renewals because 1) patrons get into the habit of constant calling, 2) because often there are blocks that not everyone understands how to handle, and 3) sometimes patrons have a lot of books on their record, some of which are NOT Divinity books -- and we shoud NOT renew books from other libraries.
Donique, Brandon, and Rachel - I leave it to your discretion whether to do them or not. If you decide to, I'd suggest keeping the person on the phone until you can confirm that only Div books are renewed and the new due date.
MESSAGES --Everyone should try to transfer to VOICE MAIL calls for Bill, Anne
& Eileen as much as possible. I updated the messages on Circ, Ref, and my office. Donna may be of some assistance w/calls for Bill, so
ask her about her preferences.
PLEASE read my web page on phone "lights". Those little red lights are on for a reason, and the phone must be reset if they come off... Actually, look over my whole "vacation" web page at:
http://divinity.library.vanderbilt.edu/staffweb/circulation/vacation_instructions.htm
I will be here Friday and Monday, but will either be working on my ATLA Conference stuff or meeting w/Anne, and will be leaving early. However, if you see a glaring omission on my instructions, please tell me about it before I leave.
Sandra Elaine Riggs, Public Services Librarian